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Welcome to the Gathering! Our mission is to provide you with exceptional quality, exceptional service, and a creative cutting-edge culinary experience. Our professional staff is available to assist in planning your special event Monday-Friday, 9:00am-5:00pm. Please contact, James Pfifferling, our director of dining services at 727.333.0330 or david.watson@compass-usa.com for customized service and menus.
To ensure optimal selection and the best possible service, we ask that events be booked at least seven (7) business days in advance. We understand events arise unexpectedly and will do our best to accommodate your needs.
We kindly request a confirmed number of guests be specified three (3) business days prior to the event. This number is considered the guaranteed guest count.
Please submit all final modifications to menus, locations, and guest counts three (3) business days prior to the event. Requests made in less than three (3) business days cannot be guaranteed and/or may be subject to a late fee.
Special diets are accommodated upon request, we kindly ask that any needs be submitted as soon as possible.
Events are billed in the following increments: One (1) hour for receptions and two (2) hours for buffets & plated meals. Events exceeding these increments will be subject to additional service and replenishing fees.
We request that event cancellations be made five (5) business days prior to the contracted event date. If an event is cancelled, it is the responsibility of the booking party to cancel the event with the catering department. The event contact will be subject to charges for any event that is not cancelled within five (5) business days. If Stetson University is closed due to inclement weather or emergency situation, all catering events will automatically be cancelled at no charge to the client.
We request tax-exempt forms be submitted to our office prior to the event date.
We request that if Catering Credit will be applied to any purchase to inform the director of catering when the original order is placed. Retroactive catering credits cannot be guaranteed.
All events are required to make a 50% non-refundable deposit (2) weeks prior to the event. All payments will be required in full three (3) days prior to the event start time. University, Fund, Purchase Orders, and Departmental Charges, are valid payment methods and will be billed upon event completion. Please make all checks payable to Chartwells.
All room reservations, including set-up and AV needs, must be made through the Events Office at macys@law.stetson.edu
We suggest the following guidelines when ordering service:
One (1) catering attendant for every 75 guests for buffet events charged at an hourly rate of $25.00 per hour with a four (4) hour event time minimum including setup and breakdown
One (1) catering attendant for every 16 guests for served events charged at an hourly rate of $25.00 per hour with a four (4) hour event time minimum including setup and breakdown
Chef attendants will be charged at a flat rate of $100.00 for all action and hand crafted stations
If an event is booked outside of regular business hours (Monday-Friday, 9am-4pm), during holidays, and/or off-seasons, additional staffing charges of $24 per hour will be applied
There will be no charge for any on-campus catering order that exceeds $25.00. Orders under $25.00 will be subject to a $10.00 delivery fee or can be picked up at no additional charge.
We provide high quality disposable plastic ware and serviceware with all items purchased. Some exceptions may apply to orders being picked up. China and glassware is available at the following costs:
Reception, buffet, or plated meal service & silverware.......................................................2.50 per person
Coffee or beverage service.............................2.00 per person
Fully compostable serviceware......................1.00 per person
Tablecloths are supplied for all food and beverage service tables at events. Basic table linen and napkin are included in the price of china plated entrées and china plated services. Tablecloths for non-food related tables are available at the following costs:
Standard banquet linen (54x114).............................5.00 each
Square table linen (85x85) or (71 x71)....................5.00 each
Black round linen (120)...........................................5.00 each
Linen napkin............................................................1.50 each
Specialty linen.........................................................TBD based on linen
All equipment provided for catered events in provided in good working order, free of any damage. Any damages incurred during the event shall be the financial responsibility of the event host. Appropriate charges for damage/replacement will be added at the conclusion of the event.
Due to health regulations, leftover cannot be removed from any event space to protect our campus community. Items purchased for pick-up should be properly stored prior to the event and removed/disposed of by the event host. We appreciate your understanding with this policy.
